Alumni Partnership Center Use

Version 1

    Part A: Permission for Alumni Partnership Center (APC) Use

    • A formal request must be submitted. It will include information about the nature of the group and event, the name and contact information of responsible party, the dates, times, and space requested for the function.
    • Groups and organizations of the Milwaukee School of Engineering (MSOE) may have use of the APC building at no charge, subject to available space, as determined by the master calendar schedule.
    • Regents, Corporate Members and Alumni of MSOE may request the use of the Alumni Partnership Center for specific business related use, subject to guidelines below.
    • Non-profit service organizations in the community may apply to MSOE for the use of our facilities, subject to availability. Usage may not conflict with the purpose or policies of the university. MSOE may decline any request accordingly.
    • Other organizations or groups (besides non-profit service organizations) may apply for the use of our facilities, subject to availability. Normally, such requests will only be granted when the group includes a member who is an employee or alumnus of MSOE, and the usage will not conflict with the purpose or policies of the university. MSOE may decline any request accordingly.
    • Parking is not included with the use of the building; however, in special or unique situations, arrangements may be made through MSOE's Public Safety Department, with a minimum of 30 days advance notice.
    • Any ongoing or regularly scheduled use of the facility by MSOE or outside groups will require approval of the Vice President of Development. Occasionally, any ongoing or regularly scheduled use may be required to find alternate facilities.


    Part B: Guidelines for Building Use.

    • The APC will not be used for any wedding or other such unrelated non-university celebratory events or parties and other events deemed inappropriate by university personnel.
    • Exceptions will be reviewed and determined by the President of MSOE on a case by case basis.
    • A Facility Use Form is to be completed by a representative of the user organization after the function has been approved and added to the master calendar. The completed form will include a drawing of the desired set-up of the needed space.
    • Requests for set-ups of furniture, tables and chairs, the use of audio-visual equipment, or musical equipment must be stated completely on the Facility Use Form and reviewed by the Facilities Department. Setups must comply with existing furnishings. No furniture will be removed from or brought in to the facility. A setup fee will be charged (see below).
    • No amplifiers, band equipment, heavy equipment or displays that could cause damage to this historic facility may be brought in or used in the facility.
    • Set-up and replacement of furniture and equipment will performed only by university staff. Users of the facility are not to move any furniture or equipment.
    • To assure the facility is made ready for its next scheduled use, MSOE custodial staff will tear down and clean up after each event daily. A clean up fee will be charged (see below).
    • When minors will be present in the facility, the group must provide MSOE with a written plan on how they will be supervised. Depending on the circumstances, the group may be asked to supply additional information, such as permission letters from parents/guardians, medical and insurance information, etc.
    • Cooking or other food preparation is not allowed. Users must use catering from MSOE's food service vendor, Food Services, Inc. for all food and beverages needs.
    • Depending on the usage and identity of the user, MSOE may require proof of liability insurance.
    • Each group or organization must designate a representative who will consult with university staff in advance of the event and be responsible for:
      • Custody of a key, if needed, and unlocking and relocking all doors and windows.
      • Accounting for damages to the facility.
      • Parking requirements


    Part C: Fees

    • A deposit of $100 is required for the use of the APC building, which will be refunded when all other required fees have been paid.
    • Setup Fee is $50
    • Cleaning fee is $50
    • Daily Room Usage Fees:
      • $50 less than 4 hours
      • $100 more than 4 hours
    • Groups are responsible for damage done to any university equipment or furnishings. User will be charged for any such cost of repair or replacement by MSOE including forfeit of the damage deposit.
    • The Vice President of Finance & CFO or his designee may waive or modify the above listed fees after consideration of extenuating circumstances or request.